LBB CONTRACTS DATABASE

The Contracts Database is the single point of data entry for all contract information or contract documents that state entities are required to report to the LBB either by statute or the General Appropriations Act (GAA).

The LBB has redesigned its Contracts Database to comply with reporting and oversight provisions of the GAA for the 2016-17 biennium. The old database was closed to data entry effective August 15, 2015, and the new database is available beginning September 1, 2015.

The old database is still available for historical research and analyses.


CONTRACT REPORTING REQUIREMENTS INFOGRAPHIC

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CONTRACT REPORTING
NEWSLETTERS


RESOURCES FOR USING THE LBB CONTRACTS DATABASE

Various resources are available to help you understand and use the Contracts Database. These include:

SEARCHING THE
CONTRACTS DATABASE

DATA DICTIONARY

FREQUENTLY
ASKED QUESTIONS

Searching the Contracts Database provides more details on how public users can run reports from the database and search the data

The Data Dictionary defines the fields in the database and includes field names, data type, entry restrictions, possible values and a summary of the purpose of each field.

The Frequently Asked Questions provide answers to questions concerning the database reporting requirements and how specific types of contracts are reported

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REPORTING REQUIREMENTS

Contract reporting requirements vary depending on contract type, contract amount and contracting entity.

CONTRACT REPORTING GUIDE

DETAILED CONTRACT
REPORTING REQUIREMENTS

GENERAL
APPROPRIATIONS ACT

The LBB Contract Reporting Guide provides details on the types of contracts that must be reported to the LBB via the Contracts Database.

The Detailed Contract Reporting Requirements includes excerpts from statute as well as hyperlinks to the various statutory provisions.

The General Appropriations Act includes additional reporting requirements.

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Two recorded video trainings on the Contracts Database are available online:

Click to view Using LBB Contracts Database Video Click to view the LBB Contracts Reporting Video




Additional Resources:

arrow pointing right State Contract Reporting(Instructions for State Agencies of Higher Education), provides detail on data entry and record updates.

arrow pointing right The Quick Start Guide is a fast way to orient users with the data entry screens.

arrow pointing right The Attestation form is the electronic version of the executive letter that must be reported to the LBB for contracts subject to reporting under the General Appropriations Act, Article IX, Section 7.12.

arrow pointing right The Transition Guide summarizes steps agencies and institutions must take to update records that were transferred from the old database to the new for contracts that are effective in fiscal year 2016.




CONTACT US

If you have questions or need assistance with contract reporting, contact the LBB at: Contract.Manager@lbb.state.tx.us